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To access these options, right-click the numbers (not the list) and choose Adjust List Indents from the resulting submenu, as shown in Figure C. You can change all three settings, but they aren’t on the Numbering option’s dropdown, where you might expect them. (This is less obvious than the first two.)

That half inch is composed of a Tab character, not spaces.

There’s a half inch between the number and the first character in the item.

Word indents the list a quarter of an inch to the right of the left margin.

SEE: 10 all-purpose keyboard shortcuts to boost your Word efficiency (free PDF) (TechRepublic) Line indents and spacingĪfter adding a numbered list, you probably notice a few things: Remove the word Seven from the title and you have a bulleted list! You can turn what might otherwise be a bulleted list by forcing a number into the mix, as I’ve done with our example list. A list of simple facts, where neither order nor number have meaning is a bulleted list, not a numbered list. A numbered list, by its nature implies that the number of items or the order of those items has meaning. One more thought before we move on–use numbered lists correctly. Figure BĬreating a numbered list is simple and most users catch on right away. Select the list and click Numbering Word adds sequential numbers, beginning with 1, to the complete list all at once, as shown in Figure B. You can also generate a numbered list from an existing list. Word adds the sequential numbers to the left of each item for you.

At this point, you can press Enter once and then click the Numbering option or press Enter twice to disable the numbering feature.

Repeat steps 2 and 3 as many times as needed to complete the list.

and positions the cursor to the right waiting for the next list item ( Figure A).

Enter your first list item and press Enter to wrap to the next line.

and positions the cursor a bit to the right.

Click the Numbering option in the Paragraph group.

Position the cursor where you want to start your list.

You can use the Numbering option as a simple toggle as follows: There are two ways to add a numbered list. Microsoft 365: A side-by-side analysisĪdding a numbered list is simple, and often you won’t need to alter a thing.

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How to return first and last times from timestamps in Microsoft ExcelĬhecklist: Microsoft 365 app and services deployments on Macs

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For your convenience, you can download the sample demonstration. However, you can’t apply either option discussed in this article using the browser. 365’s browser edition displays numbered lists and offers a few basic settings.

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I’m using Word 2016 (desktop) on a Windows 10 64-bit system, but this article applies to earlier versions. The concepts are the same even if your settings don’t match mine. Keep this in mind as you work through the examples, and don’t worry if your settings don’t match those in the article. It’s important to remember that the numbered list settings might not be what you expect because Word applies the last numbering style selected. In this article, we’ll take a basic look at Word’s numbering feature and then move on to two common problems–indents and alignment–that are easy to solve if you know where to look and how to alter the setting to get the results you want. As is often the case with Office, knowing the right setting to use and where to find it is the key.

Word’s numbered list feature is easy to use but modifying the results isn’t always as intuitive as you might like. For more info, visit our Terms of Use page. This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships. Here are some tips for using settings to control spacing and alignment in a numbered list. Modifying results in Word's numbered list feature isn't as intuitive as many users would like. How to control spacing and alignment in a numbered list in Microsoft Word